Private Office Coordinator

Job Title: Private Office Coordinator

Posting Start Date: 20/10/2025

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required have also been included. Workplace role categories describe our approach to workplace attendance

Salary: £36,900 - £40,850 per annum inclusive of all allowances.
Contractual Hours: 35 hours per week
Basis: 12 Month fixed term (Maternity Cover)
Workplace category: Workplace based
Attachments: Job Information Pack

This post is offered on a 12 Month Fixed Term contract

The Office of the Lady Mayor of London is looking for a talented and organised Coordinator to join its Private Office, supporting the exciting and diverse programme of the Lady Mayor of the City of London.

Based inside the Grade 1 Listed Mansion House, you will be responsible for coordinating a substantial part of the Lady Mayor’s programme of public activities, both in the UK and internationally. You will be coordinating the preparation and delivery of incoming diplomatic VIP visits, working with colleagues from across the City of London Corporation to support the planning and delivery of high-level visits and events.

You will provide high-quality, comprehensive support to the Private Office, ensuring the effective and efficient operational delivery of the Lady Mayor’s daily programme. This will involve coordinating logistical planning and delivery, welcoming and escorting guests, liaising with senior internal and external stakeholders, overseeing the development and application of agreed processes, and maintaining accurate records.

You will have excellent organisational and logistical planning skills, with a proven ability to manage complex and varied schedules in a fast-paced environment. You will bring demonstrable experience in arranging business travel and managing associated logistical arrangements. Strong communication and research skills are essential, as is the ability to engage confidently with a wide range of stakeholders, including senior diplomats and business representatives.

Closing date: 12 noon on Friday 31st October 2025

To apply online please click the Apply online button below.

Alternatively, please contact 020 7332 3978 (24 hr answerphone) quoting reference number OOTC910 if you experience any difficulties. A minicom service for the hearing impaired is available on 020 7332 3732.

The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.

We reserve the right to close the advert earlier should we receive a high number of applications.

Because our roles are so varied, we don’t have a ‘one size fits all’ policy for workplace attendance. How many days a week you’ll be required to attend your workplace will depend on the requirements of your role. It’s important that you understand the requirements before applying to ensure you are able to meet them. We are committed to considering requests to work flexibly and job share. Requests will be considered by the recruiting manager in line with our policies and business needs.

For more information on our categories for workplace attendance, please view our guide here.

We will be reviewing this policy and approach at regular intervals to ensure we’re meeting our attendance needs.